We offer an example of a filled out minutes of the condominium general meeting and questioning sheets to it according to the requirements of the latest amendments to the Law of Ukraine “On Condominiums”.

Please note that we took as the basis the minutes form approved by Minregion Order # 203 of 08.25.2015. Though the Law does not require the mandatory compilation of the minutes according to this form during th establishment of the condominium, we recommend to use it as the approved form reflects most fully the legislative requirements regarding the contents of the minutes, and will help you to avoid mistakes.

Also, as in case with the establishment of a condominium, we are not obliged to follow strictly the approved form. We have made slight changes in it which make the compilation of the minutes easier: we set separate dates for holding the meeting and the compilation of the minutes, and we divided into a separate column the information on a co-owner’s representative.

To make the data input on the basis of our example easier for you, we have highlighted all variable data in blue font.
For filling out the minutes and written questioning sheets, we have created a hypothetical 10-apartment building and its co-owners. Information on them is in a separate file. We hope that this will help you understand the minutes.

Please note that in our hypothetical example one of the co-owners – territorial community – did not send a representative to the statutory meeting and did not identify the person authorized to sign the written questioning sheet on its behalf. Therefore, after the deadline for conducting written questioning, our hypothetical minutes will be compiled without the results of voting on behalf of the territorial community.

INFORMATION ON OWNERS OF APARTMENTS AND NON-RESIDENTIAL PREMISES OF HYPOTHETICAL MULTI-APARTMENT BUILDING

SAMPLE MINUTES OF CONDOMINIUM STATUTORY MEETING

SAMPLE MINUTES OF CONDOMINIUM STATUTORY MEETING WITH MINOR CHANGES

CO-OWNER WRITTEN QUESTIONING SHEET